AI-Powered Event Planning Platform

Plan Your Events Smarter

AiVento is an AI-powered collaborative platform that brings event planning, communication, budgeting, and vendor management into one intelligent workspace. Work in real time with clients, track costs, discover better options, and make every decision faster, clearer, and more efficient.

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The Problem

Event planning
is still fragmented

Despite its global scale, event planning still relies on disconnected tools, scattered communication, and delayed decisions. Clients lack visibility, planners lose time coordinating, and budgets drift without control.

Industry reality

Planners juggling multiple tools 78%

Clients without real-time visibility 91%

Events exceeding initial budget 64%

Fragmented Communication

Conversations are scattered across WhatsApp, email, and shared docs — leading to missed decisions, duplicated work, and no clear source of truth.

Client Disconnect

Existing tools are built for planners, not clients. Clients lack visibility, context, and control — reducing trust and slowing decisions.

Manual Vendor Tracking

Pricing, availability, and alternatives are tracked manually. There is no system actively monitoring the market or surfacing better options.

Lack of Budget Control

Costs are only fully visible at the end. Without real-time tracking, overspending happens silently — damaging margins and client trust.

The Solution

Not event software.
A new way to plan.

AiVento is the collaborative platform where events are planned together — by companies and clients, in real time. Every conversation, decision, and budget lives in one intelligent workspace, with AI quietly working in the background to guide smarter choices.

Event Companies

Agencies, planners, and concierge teams managing multiple events at once. AiVento becomes their central workspace — streamlining operations, client collaboration, and decision-making.

Centralized Workflow Client Collaboration Smart Budgeting

Clients

Individuals and companies planning events without technical expertise. AiVento gives them clarity, transparency, and a simple way to stay involved without feeling overwhelmed.

Real-Time Visibility Simple Experience Full Control

Vendors

Venues, creatives, and service providers connected directly to relevant events. AiVento simplifies discovery, improves communication, and creates new business opportunities.

Better Visibility Qualified Leads Seamless Collaboration

Platform Architecture

Five integrated modules.
One seamless system.

Company Command Center

A centralized hub to manage every event, team, and client in one place. Track progress, monitor performance, and maintain full visibility across operations without switching tools.

Live Dashboard Team Coordination Event Oversight Revenue Insights

Client Collaboration Portal

A private, structured workspace where clients and planners collaborate in real time. Conversations, ideas, files, and decisions stay organized, visible, and easy to manage.

Shared Workspace Idea Boards Real-Time Updates Timeline View

Smart Link Intelligence

Turn any link into structured data instantly. Automatically capture product details, track changes, and surface smarter alternatives without manual effort.

Auto Data Extraction Price Tracking Availability Alerts AI Suggestions

Budget Intelligence

Full financial clarity from start to finish. Track spending in real time, anticipate risks early, and make confident decisions with intelligent budget insights.

Live Budget Tracking Smart Alerts Scenario Planning Multi-Currency

Vendor Ecosystem

Connect with the right vendors faster. Manage suppliers, request quotes, and discover new partners through a growing, intelligent network built around real events.

Vendor Network Smart Matching Quote Requests Reviews & Ratings

Artificial Intelligence

7 embedded AI components.
Intelligence by design.

Every AI component in AiVento is purpose-built, not bolted on. From link parsing to style coherence, intelligence runs through every layer of the platform.

Proactive, not reactive Explainable reasoning Non-intrusive UI Privacy-safe

Custom Scraper + AI Vision

Link Parser

Auto-extracts product name, image, price, currency, and brand from any URL with zero manual entry. Works across all major retail and vendor sites.

Playwright + Diff Engine

Price Monitor

Daily re-scraping for high-priority items. Instant alerts when prices change on tracked items. Monitors across currencies and regions.

CLIP Embeddings + Vector DB

Visual Similarity

Finds visually similar alternatives across the web by style, colour, and category match. "Show me similar under €800." — it just works.

Fine-Tuned LLM

Budget Optimizer

Budget health scores with reallocation suggestions, overspend recovery pathways, and scenario modelling before committing to any change.

Semantic Search + Scoring

Vendor Matcher

Intelligent vendor discovery based on event requirements, style preferences, and budget constraints — ranked by fit, not just keyword proximity.

Multi-Modal AI

Style Coherence

Detects aesthetic clashes between items selected across venue, decor, fashion, and floral. Flags mismatches before the client notices.

ML Priority Classifier

Notification Engine

Smart notification prioritisation ensuring critical alerts surface while noise is filtered. The right information reaches the right person at the right time — without overwhelming anyone.

SIGNAL ACCURACY

94%

How It Works

From first idea
to final moment.

Start

Create your event and invite your client

Launch a new event in seconds. Invite your client to a private workspace where everything is ready to begin — no setup, no friction, just a seamless start.

Instant setup Private workspace Branded experience

Collaborate

Plan together in one shared space

Keep every conversation, idea, and file in context. Work side by side with clients and vendors in structured channels where nothing gets lost or repeated.

Structured channels Shared visibility Full history

Optimize

Make smarter decisions with AI

Track options, monitor changes, and receive intelligent suggestions automatically. Stay ahead of price shifts, availability changes, and budget risks without manual effort.

Smart tracking Real-time alerts AI insights

Deliver

Execute with clarity and confidence

Stay fully aligned through every stage of the event. Track progress, confirm details, and maintain complete visibility — before, during, and after the event.

Live tracking Clear coordination Post-event records

Client Expectations

What clients
actually expect today.

"Our clients expect to understand every cost before making a decision. Transparency is no longer optional — it’s what builds trust from the very beginning."

Sophie Beaumont

Founder · Lumière Events, Paris

"Clients don’t want scattered messages or endless follow-ups. They expect everything to be clear, organized, and easy to access in one place."

Marco Castellani

Senior Planner · Milano Event Group

"As a client, you want to feel involved without being overwhelmed — to see progress, explore options, and know everything is under control."

Elena Kovač

Client · Corporate Events Lead, Vienna

Get in Touch

Let's talk about your
next event

Whether you're an event professional, a company, or a potential partner, we'd love to hear from you. Tell us a bit about your needs and we'll get back to you shortly.

Plan Your Events Smarter

Event planningis still fragmented

Not event software.A new way to plan.

Five integrated modules.One seamless system.

7 embedded AI components.Intelligence by design.

From first ideato final moment.

What clientsactually expect today.